Post Meeting Proceedings

Important Deadlines

15 June 2019 Submission of articles for IAU S350 proceedings
1 July 2019 Re-submission of articles with revisions
Sep 2019 Publication of proceedings (anticipated)

Who do I contact with any questions or queries?

Dr Farid Salama (farid.salama@nasa.gov) – contact editor.

Please address all correspondence related to the proceedings to Farid Salama ONLY.

Who needs to submit a paper to the proceedings?

The proceedings of the IAUS 350: “Laboratory Astrophysics: from Observations to Interpretation” will be published in the IAU Proceedings’ Series, by Cambridge University Press (CUP). This volume has a very special meaning as it is the first volume (in a hopefully long, long, series) of IAU Laboratory Astrophysics Proceedings.

We would kindly like to remind you that ALL participants who presented a talk or poster are expected to write and submit a paper for the proceedings. Indeed, invited speakers explicitly agreed to do so in accepting the invitation to talk.

How do I prepare my manuscript?

The IAU provides very detailed Information for Information for Authors. Please particularly note here the limitations on colour figures. These are OK for the online version, but have to be reproducible in black and white for print purposes, unless individual authors are willing to pay £500 per colour figure. Likewise, we would like you to avoid photographs in articles. It is advisable to prepare figures using graphicx as “.eps” format.

The IAU has a fixed appearance for its proceedings, so manuscripts need to be prepared in “.tex” format by all authors. A set of files were included with the pen/USB provided to participants at the meeting – these are also linked here as a ZIP-file and include iau.cls(class file), symposium_paper.tex(text structure file), and keywords.tex (for keywords entry to symposium paper) as well as the figure file Path.eps.

To check you have set up your .tex to .pdf conversion correctly you can compare the “pdf” of the above “tex” file to the example symposium_paper.pdf (for which you need the figure file, Path.eps)

The latest (1989!) LaTeX style manual is available. It lists some key LaTeX terms for those less familiar with using LaTeX to prepare documents and help with table layout and figure inclusion. Unfortunately, word is not acceptable, so please do not submit .doc files.

Please note that bibliographic references should be included in your tex file, not a separate .bib file. The details for listing common journal abbreviations are given in the Information for Authors.

Post-talk discussions will not be included in the IAU S350 proceedings – unlike in the example PDF given above.

The length of IAU S350 submitted papers:

Plenary talk 10 pages maximum
Review talk 8 pages maximum
Invited talk 6 pages maximum
Contributed talk 4 pages maximum
Poster presentation talk 2 pages maximum 

What should I include in my proceedings paper?

The proceeding paper should focus on the material identified in your abstract and covered in your presentation at IAU S350. Please avoid using figures or data already published in other journals, since this will require additional rights transfer / agreement – however modified versions of figures are acceptable.

Submitting your IAU S350 Proceedings Manuscript via ScholarOne

We will be using an online submission system to collect all submissions to the Proceedings volume. You should register now to use this online submission system:

http://mc.manuscriptcentral.com/iau

All contributions must be submitted via this online site by 15 June 2019. Authors should take care to submit their contribution to the correct Symposium number (IAUS350). This will need to be selected by the author from a dropdown menu on submission. Correspondence on your submission will then be completed entirely online via email through the ScholarOne system.

What about Copyright?

Once your paper is accepted you will be required to transfer copyright to IAU. This can be done by paper or online. The most efficient method is to complete and submit the online form at:

http://www.iau.org/science/publications/copyrightform/

Alternatively, you can print out copyright.pdf, sign it and send it by email, airmail, or fax to the IAU secretariat.

Full details are provided in the Information for Authors

Who will be reviewing and editing the proceedings?

The proceedings will be edited by Dr Farid Salama, Dr Helen Jane Fraser, and Prof. Harold Linnartz. The editors will also read and comment on the papers and may send corrections or reviews to be implemented prior to publication.

Who will receive a copy of the proceedings?

The registration fee included the costs associated with providing each scientific participant with one electronic copy of the proceedings. Printed copies were possible to pre-order at registration for an additional charge of £60 – those who requested paper copies will receive them in due course. Additional paper copies will be on general sale after publication.