Helpful Advice for IAU S350

Programme

A printed copy of the conference programme, including maps, schedules, talk and poster titles will be provided to all scientific delegates in their conference pack. However, a downloadable electronic copy is also available here

Arriving in Cambridge

We strongly advise delegates when arriving in Cambridge to first check into their accommodation and then to register. However, those staying in Jesus College should register first. Both the train station and central bus stop are walking distance to the accommodation. Taxis and local buses are also available and details are provided on the local information page.

Registration will be available in the Foyer of West Court, Jesus College, Cambridge, from

14:00–17:00 on Sunday 14 April 2019

8:00–9:00 on Monday 15 April 2019.

Travel grant recipients will be required to sign specific paperwork at this time pertaining to their awards. Therefore, please make sure you attend at one of these times.

All delegates will be required to wear their conference badge at all times in Jesus College. In particular, they will need to wear it to access lunch and dinner, as well as scientific sessions, poster sessions and social events (including offsite tours). Accompanying persons are also required to wear badges on site/tours. Those without a badge may be asked to leave by conference organisers and/or college staff.

If anybody is arriving outside these times, please email IAUS350-labastro2019@open.ac.uk with your arrival day and time before Friday 6 April 2019 – we will inform you how to register.

Posters should be put up on Sunday 14t April 2019 – each poster has a number and is assigned a specific display position – please check these here. We will have Velcro dots available at registration for poster presenters. (See Information for Poster Presenters)

There will be an opportunity for speakers to check their talks on Sunday afternoon between 14:00 and 16:00. Please, recall that talks should be submitted via zendto by 23:59 BST on 9 April 2019. Alternatively, speakers can check their talks on Monday 15 April 2019 between 8:00 and 8:30 or on Monday 15 April 2019 between 13:15 and 13:45. (See Information for Speakers)

On Sunday 14 April 2019 the Welcome Reception starts at 18:00 in Jesus College West Court and will be followed by dinner in Jesus College at 19:30.

Scientific Events

Scientific events will commence from Monday 15 April, starting at 9:00 daily. Breaks are at 10:30 and 15:15 for coffee and tea. Lunch break is between 12:30–14:00. Posters will be accessible at all times, and viewable during coffee breaks. Our sponsor exhibitors are also available at these times. Poster sessions (with refreshments) will be held Monday, Tuesday, and Thursday from 17:30–19:00.

Eduroam and WiFi will be available in the conference room. However, please, turn computers, mobile phones etc to silent. Photography is strictly prohibited. However, delegates should be aware that student helpers will be taking photographs for promotion of the event within the IAU and on social media. An official photograph of the delegates will be made on Tuesday immediately before lunch. Delegates will be asked to sign a photography permission form to allow us to take your picture and for us to share your image. If you withhold your permission, you will be omitted from photographs or pixelated to avoid identification.

Departing from Cambridge

The conference ends on Friday 19 April 2019 (Good Friday) at 15:30. Good Friday is a public holiday in the UK. Thus, buses and trains may run a revised service. Moreover, the Easter Weekend (a “long weekend”) means that roads and transport will be busy.

Poster presenters should ensure that their poster is removed from the boards by 12:30 (lunch time) on Friday 19 April 2019. After this time, unfortunately, posters will be removed and destroyed. The LOC cannot be responsible for returning posters to individual presenters.

If you are leaving BEFORE 19 April 19 2019, please email IAUS350-labastro2019@open.ac.uk with your departure day and time before Friday 6 April 2019.

What to Wear / Bring?

The weather in April in the UK can be very variable. It can be cold, warm, sunny, rainy, or frosty. Even snow is possible. The fenlands around Cambridge can be windy, which means driving rain from the North Sea, or it can be hot and sunny. In addition, it is also hay-fever season, so if you have tree, grass, or crop pollen allergies, you are advised to bring antihistamine with you.

You can check out the latest weather forecast with the BBC – currently it looks like you would be advised to bring a good raincoat! Layers are also a good idea. Sturdy shoes are helpful for those going on tours or walking around Cambridge.

Finally, the gala dinner on Wednesday evening will be “smart formal”. This means, no jeans, trainers, T-shirts etc. Typically, for gentlemen, shirt, trousers, and shoes or suit and tie would be appropriate. For ladies, a dress or smart trousers and shirt would be appropriate. You are welcome to wear black tie, if you would like to, or evening dresses for the ladies, but it is not obligatory. National costume / dress is also welcome. Please see the social events for more details.

Cambridge Information

We have provided much local information on the website, but you can also download the Visit Cambridge Official App for free from the tourist office – please click the link below to find out more.